ELECTRONIC INVOICING ARCHIVE
ELECTRONIC INVOICING SOFTWARE

Upon receipt, billing data will need to be manually entered in a central database like a spreadsheet, or a LAD/RAD (Automatic Document Recognition Reading) solution will be used to automate the process. When the sender transmits digital invoices to a receiverвЂ™s mailbox as an attachment. This mode of operation requires supplier authentication controls and specific data processing before the invoices are integrated into the official accounting systems.

Chorus Pro, developed by AIFE (State Financial Informatics Agency), is a portal of public services for filing B2G invoices. EDF and the major construction groups all have intranets open to their subcontractors, on which they exchange documents, tenders, quotes, invoices, etc. The vendor portal on which the issuer comes to deposit its invoices in the form of digital files (simple or signed PDFs, and image formats). Supplier portals as a means to file invoices In economic sectors such as Automotive and Retail, contractors rely on standards bodies ( GALIA, GS1),to promote electronic invoices to companies.

ELECTRONIC INVOICING SOFTWARE

This mode is that of large companies, and requires significant software investment and prior agreements between issuers and receivers on the formats and structures to be used. The EDI allows the direct sending of paperless invoices from the information system of the issuer to that of the receiver.

ELECTRONIC INVOICING ARCHIVE

But also the channels available to legally archive these invoices for the legal period of 10 years, and transmit invoices from the transmitter to the receiver. LetвЂ™s discover the channels that provide a digital file, image or PDF, the same authenticity and legal value as the original paper invoice (with unalterable integrity). What secure invoice channels exist today? However, in practice, with the exception of the EDI, there is no standard for paperless billing accessible to all businesses.

Article 153 of the Finance Act 2019-1479 of 28 December 2019, progressively makes the use of the paperless invoices compulsory in B2B (Business to Business) exchanges from 2023, and for widespread use for all businesses by 2025.Since 1 January 2020 an extension has been granted to all companies regarding their obligation to commence paperless invoices in the context of public procurement (B2G or Business to Government),.Simple PDFs, provided that permanent controls establish a reliable audit trail, and the dispensing of paper invoices is subject to the same conditions.As of 1 January 2014, companiesвЂ™ choice of electronic invoice processes expanded to include PDFs: Until 2014, paperless invoicing was a billing process based on the EDI (Computerized Data Exchange) Tax or EDI DMF. Simplification of the paperless processes In their fight against VAT fraud, the government is pursuing an incentive policy to move to paperless billing. Find out all the ins and outs in this article! The shift to electronic invoices is accelerating The shift to electronic invoices is accelerating globally: 2.5 billion inter-company invoices are issued each year, 15% in 2019 were paperless, compared to 5% in 2015. In effect, the tax authorities are pursuing an incentive policy to the transition to paperless billing. On this date, the FNFE (National Forum of Electronic Billing) presented Factur-X as the future standard of electronic invoices.Д«ut the future implementation of this so-called mixed invoice format is also linked to a legislative and technological context. Factur-X was introduced in France in July 2017.

Electronic invoicing